How to Manage Media in HeyOrca

Below you’ll find a video tutorial and step-by-step written instructions on how to manage media assets in your HeyOrca Calendar.

Adding Media to Your Calendar

There are three different ways to add media to your HeyOrca Calendar:

1. Upload Media to the Media Library

The Media Library is where all assets related to your Calendar will be stored.


  1. Click the Library icon on the grey navigation bar in your Calendar
  2. Click the “Upload Media” button at the top of your screen
  3. Upload media directly from your device, or select one of the various integration options on the left of your Media Uploader

2. Upload Media from the Post Editor

You can upload media directly to a post while editing an existing post or creating a new one.


  1. Open an existing post or create a new one
  2. Select the Image, Video, or GIF button located at the bottom of the post editor
  3. Select an existing media asset or add a new one by clicking the “Upload Media” button.
  4. As you would in the Media Library, you can now select media directly from your device, or use an integration to upload your media asset

3. Upload Media Using the Canva Integration

You can use HeyOrca’s Canva Integration to edit existing Canva designs or create new ones directly HeyOrca without having to open Canva in another window.

You can access the HeyOrca Canva Integration from two places:

  1. From your Media Library, select the “New Design” button at the top of your screen
  2. While editing or creating a post, click the “C” icon located at the bottom of the Post Editor


Once you’ve launched the Canva Integration, you can:

  1. Create a new design from scratch or use one of the many template options within Canva
  2. Access previously created designs in your Canva account by clicking “Folders” > “All my designs”
  3. Once you’re done, you can click the “Attach to Post” button (when using the Post Editor) or upload it to your Media Library by clicking “export to HeyOrca” (when using the Media Library)


Bonus: Text to Media Library

Did you know that you can text pictures directly to your HeyOrca Media Library?

With HeyOrca’s Text to Media Library feature, you and your clients can send a text message with a photo attached to the number assigned to your Valendar, and your photo will be automatically uploaded to your Calendar’s Media Library.

If you’re interested in setting this feature up for your Calendars, make sure to reach out to our Support Team and they can set it up for you.

Editing Photos in HeyOrca

HeyOrca has a built-in Photo Editor that lets you make a number of edits to your photos.

You can use the Photo Editor to:

  • crop your photo
  • resize your photo
  • add filters
  • add text and stickers

There are two ways you can access the Photo Editor:

1. Edit Photos from the Media Library

  1. Navigate to the Media Library
  2. Locate the photo you’d like to edit
  3. Click the Pencil icon located at the top left of your image
  4. Make your desired edits
  5. Hit the save button at the top right of your Photo Editor

2. Edit Photos from the Post Editor

  1. Add an image while creating a new post or open an existing post with an image
  2. Click the Pencil icon on your image preview or thumbnail below the image preview
  3. Make your desired edits
  4. Hit the save button at the top right of your Photo Editor


Have questions about this tutorial or anything else in HeyOrca? Don’t hesitate to reach out to our support team. You can connect with us by clicking on the blue bubble at the bottom right of your HeyOrca account.

Group Training Webinars

Did you know that HeyOrca offers free training webinars to all of our customers?

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